We are currently looking for an organized and team-oriented Executive Assistant for Bucharest, within Rompetrol Services Center.

Rompetrol Services Center includes the support functions (Administrative, Finance, Human Resources, IT, Legal, Procurement, Services Improvement, QHSE) and serves all companies within the Group.

Your new role: Providing assistance services in order to ensure the existence of an adequate administrative environment that will enhance the executive’s effectiveness.

Activities going to help you shine:

Provide various secretarial services for the executive in order to keep an updated track of his activity:
•    Follow the agenda of the Managers in order to use rationally his working time;
•    Assist the Managers in daily meetings and activities;
•    Schedule meetings, attend work meetings and draft agenda/ minutes;
•    Screen incoming calls and correspondence, responding independently when possible;
•    Translate and draft emails from Romanian into Russian and English and vice versa.

Assist the executive in meetings/ work sessions in order to make sure that they are held in an efficient manner, from an administrative point of view:
•    Maintain ongoing interaction between the Managers and other departments within the company;
•    Participate and provide translation within business meetings with foreign clients;
•    Prepare the minute of the meetings and send them to meeting attendees.

Receive record and archive the correspondence in order to provide the information flow:
•    Draft documents and protocol correspondence;
•    Submit documents between company’s subdivisions by courier service.