We are looking for a proactive and organized Mobility Coordinator/HR Specialist (on site) to join our team. In this role, you will coordinate the mobility and administration of agency workers assigned to our warehouse operations, while ensuring a smooth employee experience throughout their assignment. You will act as the main point of contact between staffing agencies, warehouse management, and employees, ensuring compliance, efficient communication, and operational excellence.
If you enjoy working in a dynamic environment, solving problems, and building strong relationships with people, we'd love to meet you.
How you will spend your time with us?
As Mobility Coordinator(main activity):

• Coordinate the onboarding and offboarding process for agency workers assigned to warehouse operations.
• Maintain daily communication with staffing agencies regarding employee attendance, replacements, documentation, and workforce planning.
• Ensure all employee documentation is complete, accurate, and compliant with Romanian labor legislation.
• Monitor workforce availability and support operational staffing needs together with warehouse management.
• Coordinate employee mobility, shift allocations, transfers, and assignment changes when required.
• Act as the primary HR contact for employees during their assignment.
• Support attendance tracking, absence management, and HR reporting.
• Collaborate with payroll and staffing partners to ensure accurate employee records and payroll-related information.
• Handle employee inquiries and provide guidance on HR policies and procedures.
• Support employee engagement, onboarding, and internal communication initiatives.
• Prepare HR reports and KPIs related to workforce planning, attendance, turnover, and staffing performance.
• Contribute to the continuous improvement of HR processes and operational efficiency.

As HR Specialist(support):

• Manage the full employee lifecycle, including recruitment, onboarding, HR administration, employee development, performance management, and offboarding.
• Ensure HR compliance and administration by preparing employment documentation, supporting payroll and benefits administration, and maintaining compliance with Romanian labor legislation.
• Partner with management and internal stakeholders by providing HR guidance, supporting workforce planning, implementing HR processes, and coordinating with Legal when required.
• Monitor and improve HR operations through internal communication, HR reporting and KPI tracking, and contributing to the continuous improvement of HR policies and processes.

What do we offer?

• A full-time job in a successful and really fast-growing company with our unique company culture.
• Regular trainings, feedbacks and plenty of possibilities for your own personal and career development.
• Fixed salary.
• Many interesting benefits such as: flexible budget that you can invest in yourself as you wish(for meal tickets, holiday vouchers, gift vouchers, cultural vouchers, gym memberships, private pension plans, professional development courses and more); quarterly bonus, loyality bonus, employee discounts on our products, My Days, private medical subscription, transportation provided by employer, little extras.

Office location: Dragomiresti-Deal, IL / Bucharest-Piata Romana
If you want to be part of a growing team and build your own success story, apply now :)
What do you need to be successful?

• Completed higher education.
• Minimum 1 year of experience in Human Resources, preferably in an HR Specialist/Generalist, HR Administration, Recruitment, or Mobility Coordination role.
• Previous experience working with staffing agencies, blue-collar recruitment, or temporary workforce management is an advantage.
• Knowledge of Romanian labor law - orientation in the labor code and related regulations.
• Very good knowledge of English (at least B2 level) which is necessary for communication with headquarters.
• Good knowledge of Microsoft Office (Excel, Outlook, Word).
• Common sense and practical approach
• Responsability, reliability, confidentiality.
• Independence and desire to learn things quickly are also very important. If you do not know anything at the beginning, we will be happy to show you everything. However, we expect you to be able to do similar tasks by yourself next time.
• Organizational skills - you should be able to identify the main priorities and organize your work as efficiently as possible.
• Very good communication skills.
• The desire to improve things and the willingness to accept changes. The fact that today we do things in a certain way, does not mean we are going to do them the same way for the next 5 years.
• Teamwork is also very important for us 😊

Notino is one of the leading companies in e-commerce in the beauty sector in Europe. We’re not afraid to be ambitious about our goals, and that´s why we grow quickly. We at Notino believe that beauty should be accessible to anyone because it has the power to give confidence and transform people. When people feel beautiful, they find it easier to achieve their goals and make the world around them more beautiful.
Founded back in 2004, Notino has quickly established itself as a trusted beauty online shop for cosmetics, fragrances and personal care products. In just over a decade Notino has expanded into 27 different countries and its workforce has grown to almost 1600 people accross the Europe.
Notino’s growth and expansion has not gone unrewarded. The company was included by the prestigious accounting firm Deloitte in the "Deloitte Technology Fast 50 in Central Europe" program, which highlights the 50 fastest growing technology companies, both public and private. Notino received this recognition in 2013 and 2014, as well as being nominated in the Deloitte Technology Fast 50’s “Big 5” category.