We are seeking an experienced and autonomous HR & Personnel Administration Specialist to manage the full employee lifecycle for a workforce of employees, including both locally employed and expatriate/detached personnel.The successful candidate will be responsible for HR administration, payroll support, labor law compliance, employee documentation, attendance management, immigration processes, and reporting to Romanian authorities. The role requires a hands-on professional capable of establishing and managing HR processes in a growing organization.Key ResponsibilitiesHR Administration & Personnel ManagementManage the complete employee lifecycle, from hiring to termination.Prepare and maintain employee personnel files in compliance with Romanian labor legislation.Draft employment contracts, addenda, certificates, and other employment-related documents.Coordinate mandatory pre-employment medical examinations and occupational health requirements.Support onboarding and offboarding activities.Manage employee requests and prepare employment certificates, leave balances, and other HR documents.Ensure compliance with internal company policies and Romanian labor regulations.REGES (Romanian Labour Registry)Register employment contracts in REGES Online.Submit amendments related to employment contracts.Manage employee terminations and ensure timely reporting to authorities.Maintain accurate employee records in accordance with legal requirements.Payroll AdministrationCollect and validate monthly timesheets for all local and detached employees.Prepare consolidated monthly attendance reports.Coordinate payroll processing.Manage payroll-related documentation and employee benefits.Prepare and submit Declaration 112 (D112) and other employment-related reports.Liaise with accounting and external service providers where required.Immigration & MobilitySupport immigration procedures for EU and non-EU employees.Coordinate visa application documentation.Assist with residence permit applications and renewals.Manage registrations with Romanian Immigration Authorities.Coordinate documentation related to work permits, exemptions, and employee mobility.Act as liaison with governmental authorities and external consultants.Employee Logistics & AdministrationCoordinate accommodation arrangements for expatriate employees.Support travel and flight booking administration.Manage employee records related to assignments and mobility.Coordinate onboarding logistics for newly hired personnel.Reporting & CompliancePrepare HR reports and workforce statistics requested by Romanian authorities.Support internal reporting requirements for the Italian headquarters.Ensure compliance with Romanian labor legislation and company procedures.Monitor legislative changes affecting employment, immigration, and payroll activities.Required QualificationsEducationBachelor's degree in Human Resources, Economics, Business Administration, Law, Psychology, or related field.ExperienceMinimum 3–5 years of experience in Human Resources Administration.Experience managing employment contracts and personnel documentation.Experience working with Romanian labor legislation.Experience with REGES/Revisal or REGES Online.Exposure to payroll administration and D112 reporting is highly desirable.Experience in construction, engineering, infrastructure, or multinational environments is considered an advantage.Technical SkillsGood knowledge of Romanian Labor Law.Knowledge of payroll processes and employment taxation.Experience with HRIS and Microsoft Office applications.Familiarity with immigration procedures for foreign workers is an advantage.LanguagesRomanian: Native/Fluent.English: Professional working proficiency.Italian: Preferred but not mandatory.Nice to HaveExperience supporting expatriate populations.Experience with payroll software and D112 submissions.Knowledge of Romanian immigration regulations.Previous experience in greenfield/start-up organizational environments. Show more Show less