Logistics Assistant (Volare Vitae)

Are you structured, service-minded, and motivated by coordinating complex logistics operations in an international environment?

At Volare Vitae, we support EU-funded projects with efficient, flexible, and reliable logistics and travel solutions. We are looking for a Logistics Assistant to join our team and support the smooth delivery of logistics services for our clients across multiple regions.

What you’ll do:

• Assist in planning and coordinating logistics arrangements (travel, accommodation, local transport, shipments)
• Support logistics consultants in daily operations and task follow-up
• Handle booking updates, changes, and operational requests from clients and stakeholders
• Coordinate with service providers (airlines, hotels, transport companies, venues)
• Ensure timely delivery of logistics services for meetings, workshops, and events
• Maintain accurate records of bookings, logistics plans, and cost tracking
• Support preparation of logistics briefs and coordination documents
• Ensure smooth communication between internal teams, experts, and external partners

Who you are:

• Organized, detail-oriented, and able to manage multiple tasks simultaneously
• Comfortable working in a fast-paced, dynamic, and international environment
• Strong communication skills in English (additional languages are a plus)
• Good knowledge of MS Office tools; experience with booking systems (e.g. Amadeus) is an advantage
• Experience in logistics, travel coordination, or administration is an asset
• Proactive and solution-oriented mindset with strong coordination skills

What we offer:

• A flexible and growing international company environment
• Hands-on experience in logistics coordination for EU-funded projects
• Close collaboration with experienced consultants and project teams
• Opportunity to develop skills in logistics, operations, and project support
• Career growth opportunities within the company

Learn more about us: https://volarevitae.dk/

Interested or know someone who might be a fit? Feel free to reach out or apply directly.

The recruitment process will be ongoing until Summer 2026.

Only shortlisted candidates will be contacted.

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