EUMETSAT also operates several Copernicus missions on behalf of the European Union and provides data services to the Copernicus marine and atmospheric services and their users.
The mission of the Legal Affairs Division of the Administration Department is to provide legal advice and service to the Organisation and to the EUMETSAT Delegate Bodies, composed of Member State representatives. The Head of the Legal Affairs Division also performs the role of Data Protection Officer with the support of the legal officers of the division.
Reporting to the Head of Legal Affairs Division (LAD), the Paralegal and Administrative Coordinator provides the following support to the Head of Division as described below.
What you’ll be doing
1. Paralegal support:
•Prepare legal and other correspondence with international and national partners and authorities;
•Prepare draft legal arrangements based on existing templates;
•Provide clerical, research and organisational support during negotiation of agreements, including maintaining and organising files;
•Provide administrative and coordination support in the areas of intellectual property management and export control compliance;
•Provide administrative and coordination support in the area of personal data protection;
•Coordinate approval processes for legal documents and the signing of agreements with external partners;
•Manage the legal agreements archive, including monitoring the timely renewal of agreements.
2. Support to EUMETSAT Delegate Bodies:
•Draft minutes of meetings, in particular of Delegate Body meetings, and coordinate the related approval and publication process;
•Organise meetings of the Data Policy Group (DPG), composed of representatives of Member States, and act as meeting Secretary;
•Provide administrative support to other EUMETSAT Delegate Body meetings;
•Coordinate and support the submission of LAD documents for Delegate Bodies.
3. General administrative support:
•Organise external and internal meetings, often with a considerable number of participants, and provide secretarial support for such meetings;
•Set up and maintain documentation in support of the work of the division (e.g. excel sheets, overview and tracking tables etc);
•Establish and maintain the divisional filing system, both electronically and in hard copy, and train and support division members on the correct use of the documentation management system;
•Coordinate and provide other secretarial support as required (e.g. divisional travel arrangements).
What we offer
•Excellent salary, of up to Euro 5000 NET (after income tax) based on skills and experience
•Flexible working time including additional flexi-leave
•Full medical coverage for employee and family
•Attractive pension
•30 days of annual leave + 14.5 days public holidays
•Training and development support
•Relocation allowance and support (if applicable)