EUMETSAT is an intergovernmental organisation based in Darmstadt, Germany. Our vision is to be the leading user-driven operational agency in Europe and a trusted global partner for weather and Earth system monitoring from space. All data provided by our state-of-the-art satellites systems are making a tangible difference in people's lives and contribute to the thriving European economy.
Working in the Office of the Director General (DG), as Secretary/Administrative Assistant you will provide administrative and secretarial support to the Director General and will report to the Personal Assistant of the Director General. The Office of the Director General also provides secretarial and administrative assistant support to the Office of the EUMETSAT Chief Scientist (CS) and the Internal Audit Division (IA).
The Office of the Director General is located within the Directorate. The mission of the Directorate is to support the DG in carrying out the mission of EUMETSAT, to define the EUMETSAT Strategy, to identify emerging technologies and scientific breakthroughs, to manage EUMETSAT International Relations, to deliver internal and external communications services, to provide quality management, as well as to provide guidance and leadership on scientific aspects of strategic relevance.
What you’ll be doing
As successful candidate you will be in charge of the following tasks:
•Support documentation management procedures for the DG Office;
•Interact with the Chief Scientist to support the planning and implementation of key projects, meetings, inbox triage and calendar;
•Liaise with the Chief Scientist in the preparation of Delegate Body documents;
•Organise business travel for the Chief Scientist (CS), CS staff and IA staff;
•Prepare and process internal and external post, register correspondence and files in the documentation management system, schedule appointments, archive documentation and maintain the DG contacts’ database and other related administrative tasks;
•Respond to telephone enquiries and deal with administrative enquiries from other Divisions/Departments;
•Prepare and ensure the smooth running of internal and external meetings (virtual and in-person) and external visits;
What we offer
•Excellent salary, of up to Euro 6,000 NET (after income tax) based on skills and experience
•Flexible working time including additional flexi-leave
•Full medical coverage for employee and family
•Attractive pension
•30 days of annual leave + 14.5 days public holidays
•Training and development support
•Relocation allowance and support (if applicable)