Suvoda is a global clinical trial technology company shaping digital experiences that enable clinical trial sponsor and site professionals to take full command over the inherent logistical complexity behind mission-critical and time-sensitive patient interactions in life-sustaining studies for therapeutic areas such as oncology, central nervous system, and rare disease.

Supporting clinical trials means supporting unique experiments that are inherently complex, high-stakes, and dynamic. It is imperative that Suvoda staff working with clients, end-users, or the systems that client and end-users interact with understand the clinical trial industry, regulations, Suvoda’s software products and processes, and especially the specificities of the unique trial in question before taking any actions they may alter the data of the system in question.

Responsibilities:

• Responsible for processing accounts payable in a timely and accurate manner;
• Review AP data entry from Staff Accountant;
• Maintain a high level of accuracy when coding expenses to general ledger accounts and departments by using historical information, budgets, and other sources to ensure items are correctly recorded;
• Process corporate credit card transactions and reconcile monthly statement to the general ledger;
• Audit and verify employee expense reports, ensuring compliance with company policies;
• Responsible for the administration of Expensify;
• Prepare semi-monthly disbursement runs, process electronic payments and post vendor payments;
• Posting Accounts Payable related journal entries, and accruals;
• Assist in month-end closing procedures and reconcile assigned general ledger accounts;
• Monitor expenses to assist with accruals in proper accounting periods and work with Staff Accountant to ensure accruals are correct for assigned departments;
• Set up new vendors and maintain existing vendors in the accounting system;
• Maintain and communicate accounts payable check run calendar;
• Reconcile vendor statements; research and correct discrepancies as needed;
• Build and maintain a professional and courteous relationship with vendors by phone and email;
• Respond to vendor inquiries in a timely fashion;
• Maintain vendor files and documentation thoroughly and accurately in accordance with company policy;
• Assist in the creation and issuance of 1099 forms annually;
• Manage the systems for all payables including process improvement and policy review;
• Identify process improvements to streamline accounts payable processes and participate in departmental automation and process improvement projects;
• Develop and maintain accounts payable processes (SOPs);
• Support annual financial audit;
• Perform other administrative duties, special projects and ad-hoc analysis as needed;

Requirements:

• Bachelor’s degree in accounting is preferable;
• Comfortable with full-cycle accounts payable process;
• Proven experience in handling large volumes of invoices and vendor accounts;
• Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, and data analysis skills;
• High energy, independent thinker, high ownership of work product and dedication and commitment to driving and achieving results;
• Ability to work independently as well as in a collaborative team environment;
• Ability to multi-task and manage numerous simultaneous priorities;
• High attention to detail and accuracy;
• Excellent written and oral communication skills;
• Strong Excel skills, including VLOOKUPS and Pivot Tables;
• Excellent written and oral communication skills;
• Strong Excel skills, including VLOOKUPS and Pivot Tables;
• Experience with NetSuite and Expensify preferred, but not required.

Experience:

• At least 2 years of accounts payable and expense reimbursement experience.

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