POSITION OVERVIEW SUMMARY

The successful Accounts Payable Officer is responsible for the accurate processing of supplier invoices, reconciliations, payments, and posting of financial transactions while supporting month-end and year-end financial reporting activities. This role requires hands-on experience with Microsoft Dynamics 365 Business Central, strong analytical skills and a sound understanding of accounting principles, financial controls, and reporting requirements.

The Accounts Payable Officer will play a key role in maintaining the integrity of financial records, ensuring timely payments to suppliers, supporting audit requirements, and contributing to the efficient operation of the Finance function.

QUALIFICATIONS & SKILLS

Education & Certification

• Bachelor's degree in Accounting, Finance, Business Administration, or related field.

Experience

• Minimum of 3 years of relevant professional experience in accounting, preferably in accounts payable or a similar financial accounting role.

• Practical experience and proficiency in using Microsoft Dynamics 365 Business Central, including processing financial transactions, managing vendor accounts, and performing accounts payable activities.

Core Competencies

• Strong attention to detail and accuracy.

• Knowledge of accounts payable processes and accounting principles.

• Proficiency in Microsoft Dynamics 365 Business Central and advanced Microsoft Excel skills.

• Strong written and verbal English communication skills.

• Time management and organizational skills.

• Strong communication and problem-solving abilities.

ESSENTIAL RESPONSIBILITIES

Regular Tasks and Responsibilities

• Process and verify supplier invoices, credit notes, and employee expense claims in a timely manner.

• Ensure all invoices are correctly booked and authorized before payment processing.

• Reconcile supplier statements and investigate discrepancies.

• Respond to vendor inquiries regarding payments, account balances, and invoice status.

• Maintain accurate and up-to-date supplier records and account information.

• Monitor accounts payable aging reports and follow up on outstanding issues.

• Assist with month-end and year-end closing activities, including accruals and reconciliations.

• Reconcile accounts payable sub-ledger to the general ledger.

• Prepare and post General Ledger journals and accounting entries, ensuring the integrity and accuracy of financial records.

• Process new vendor applications and perform supplier verification checks.

• Ensure compliance with policies, internal controls, and relevant financial regulations.

• Assist with audits by providing supporting documentation and responding to auditor requests.

• Prepare reports on accounts payable activities, payment status, and outstanding liabilities.

• Maintain electronic and physical filing systems for invoices and supporting documents.

• Collaborate with procurement, finance, and operational teams to resolve invoice and payment issues.

• Identify opportunities to improve accounts payable processes and efficiency.

• Support other finance and administrative functions as required.

Daily Activities

• Review incoming invoices and correspondence.

• Enter invoice data into the accounting system.

• Verify approvals and supporting documentation.

• Address supplier emails and phone inquiries.

• Resolve invoice discrepancies with internal departments and vendors.

• Update payment schedules and monitor due dates.

• File and organize financial records.