We are looking for an experienced Admin and Payroll Specialist to strengthen our Human Resources team, with a primary focus on payroll processes and administrative HR operations.

The ideal candidate will act as a key point of contact for all payroll and personnel administration matters, ensuring the accuracy of records, compliance with Romanian labor legislation, and smooth collaboration across departments. This role requires attention to detail, excellent organizational skills, and the ability to work with strict deadlines in a dynamic environment.

Key Responsibilities:

• Ensure the accurate collection, verification, and delivery of all employment documents across all company sites nationwide
• Oversee the archiving process of personnel files and ensure all physical documents are sent to the external HR admin service provider in a timely manner
• Manage all aspects related to payroll administration, including:
• Monthly attendance and timesheet validation in the HRP platform
• Monitoring daily attendance and legal timekeeping compliance
• Centralizing medical leave and maternity reports, especially from the retail network
• Managing specific employee benefits such as meal vouchers, bonuses (e.g., birth allowance, bereavement support), and other payroll-related components
• Administer and update work schedules and shift planning with the support of line managers and team leaders
• Draft responses to official requests from authorities (e.g., regarding garnishments or employment verifications)
• Support the preparation of HR-related reports for internal departments upon request
• Ensure compliance with current labor laws and company policies regarding employment documentation and payroll
• Collaborate closely with the Finance department and external payroll provider to ensure timely and accurate salary processing

Requirements:

• Minimum 4 years of proven experience in an HR Admin and Payroll role
• Advanced knowledge of Romanian labor law and payroll processes
• Hands-on experience with HR administration systems (experience with HRP is a plus)
• Excellent attention to detail and ability to manage sensitive employee data with discretion
• Strong time management and organizational skills, capable of meeting strict deadlines
• Proficiency in MS Office (especially Excel)
• HR Inspector certificate/diploma – considered an advantage
• Previous experience in the retail industry – nice to have
• Strong communication skills, both verbal and written
• Ability to work effectively in a fast-paced, cross-functional environment

We expect all candidates to send us the application documents by the 28th of January.

Recruitment and selection steps:

· Submitting applications by the 28th of January

· All application documents will be reviewed by the 31th of January and only applicants fulfilling all job and profile requirements will be considered eligible for next step

· Eligible applicants will be invited to take a written assessment

· Final interview

Application documents needed:

· CV

· Cover letter submitted by the candidate telling us why you want to be part of Altex and what personal and professional qualities you can bring. Please mention your studies diploma within the cover letter

· Employment references from former employees would represent an advantage

· We reserve the right to proceed with recruitment processes only with candidates who have demonstrated civic behavioral integrity and by applying to this role, you will confirm that you are not registered in the criminal record

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