Job Responsibilities
− Provide support for assigned senior team members:

• Manage complex calendars across multiple time zones, including rescheduling conflicts and last-minute changes.
• Organize and coordinate meetings, including logistics (travel time, transport, room bookings, Microsoft Teams setup).
• Arrange detailed travel itineraries, including flights, accommodations, and visa applications when needed.
• Provide general administrative support, including liaising with clients and internal teams across multiple locations.
• Coordinate with Accounting to issue or submit invoices and related documentation.
• Maintain accurate contact data in the internal CRM system (Salesforce).

− Time & Expense management:

• Prepare and submit timesheets and expense claims for assigned Principals and additional Partners accurately and on time

−Team Collaboration & Support:

• Provide flexible support to the Executive Assistant team (in DACH and local team) during peak periods or absences.
• Step in to temporarily cover another EA desk in urgent situations, with support from colleagues.
• Assist in organizing internal firm events (e.g., team meetings, client dinners, offsites).