About TCS

Tata Consultancy Services (TCS) is a global leader in IT services, digital, and business solutions that partners with its clients to simplify, strengthen, and transform their businesses. We ensure the highest levels of certainty and satisfaction through a deep-set commitment to our clients, comprehensive industry expertise, and a global network of innovation and delivery centers. TCS operates on a global scale & has some of the world’s best trained consultants representing 152 nationalities in 53 countries. TCS has been serving customers in Romania since 2019. Being in a continuous development of the business, TCS Romania has added clients to its portfolio year after year for which it offers a spectrum of services as Engineering/IT, HRO and Banking Support services.

About the Role

We are looking for a highly organized and proactive Administration Coordinator to help us maintain a safe, efficient, and people‑focused work environment. In this role, you will ensure the smooth daily operation of our facilities, coordinate key partners and contractors, and support projects that enhance the employee experience at our Bucharest office.

Key Responsibilities

Facility Operations

• Ensure proper functioning of critical building systems (HVAC, fire & life safety equipment, elevators, UPS, etc.).
• Conduct routine property inspections and identify required services or corrective actions.
• Coordinate and supervise external vendors and building management partners.
• Respond to facility‑related emergencies and oversee resolution activities.
• Plan and execute preventive maintenance programs and facility infrastructure improvements.
• Manage construction, refurbishment, and equipment upgrade projects.
• Maintain workplace security standards and ensure full operational readiness.

Workspace & Office Management

• Coordinate office moves, refurbishments, and internal space adjustments.
• Maintain accurate documentation of floor plans and space utilization.
• Oversee pantry areas, shared spaces, and office utilities to ensure operational functionality. \

Vendor, Contract, and Procurement Support

• Build effective working relationships with both internal stakeholders and external vendors.
• Assist the Procurement team in contractor selection and cost evaluations.
• Conduct periodic vendor performance assessments and participate in review meetings.

HSE Health, Safety & Environment (HSE)

• Serve as an active member of the Centre HSE Committee.
• Support organizational environmental, health, and safety programs.
• Ensure contractor compliance with TCS HSE policies and procedures.
• Coordinate fire safety activities and contribute to monthly HSE reporting.

Office Amenities & Services

• Oversee availability and maintenance of vending machines, water dispensers, and beverage stations.
• Address any service disruptions or equipment malfunctions promptly.

Fleet & Parking Administration

• Manage parking allocations and coordinate garage checks with security personnel

Additional Responsibilities

• Participate in operational improvement meetings and support audit activities.
• Contribute to internal reports, documentation, and administrative processes.
• Collaborate closely with Finance, IS, and other support teams as required.

What We’re Looking For

• Min.5 years of experience in Administration or Facility Management.
• University degree: technical or facility management background preferred.
• Strong proficiency in MS Office (Word, Excel, PowerPoint).
• Excellent communication skills and ability to manage multiple tasks efficiently.
• Strong customer orientation and teamwork skills.
• Language requirements: Romanian: Native & English: Intermediate

Why Join Us?

At TATA Consultancy Services (TCS), we are committed to creating an environment where our employees can grow, innovate, and thrive. As a global leader in consultancy and technology services, TCS offers stability, continuous learning opportunities, and a forward‑looking culture shaped by collaboration and excellence.

What You Can Expect

• Impactful Work: Opportunity to contribute to both local and global HR initiatives with real visibility.
• Multicultural Collaboration: Work in a diverse, international environment with cross‑functional teams.
• Growth & Ownership: A role that offers autonomy, responsibility, and room for professional development.
• Competitive Package: Attractive compensation, benefits, and long‑term career opportunities.
• Agile & Supportive Workplace: A flexible, dynamic environment that empowers you to perform at your best.

If you are ambitious, motivated, and ready to be part of a growing global organization, we would be delighted to receive your application.

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