We're looking for an Administrative Officer to join our team in the European region, based in Romania. In this role, you'll manage the local office to ensure it's aligned with the operational standards of our global team — a great opportunity for someone who enjoys ownership, variety, and being the go-to person who keeps an office running smoothly.

What You'll Do

• Manage office fit-out, renovations, layout changes, and day-to-day operations
• Handle office leasing, including lease renewal, expansion, and site selection
• Order and track office supplies — furniture, equipment, and stationery
• Coordinate and schedule internal events, conferences, and team celebrations
• Manage expense payments and cost control within budget guidelines
• Maintain office security, including safety procedures and access card programming
• Ensure the comfort, safety, and cleanliness of the office environment
• Manage office space utilization and workstation arrangements
• Oversee supplier contracts (cleaning services, drinking water, courier, etc.)
• Provide administrative support to Customer Service teams, the regional headquarters, and the AU Head Office as needed
• Support front-desk activities: correspondence, deliveries, and visitor queries
• Assist with employee onboarding and offboarding
• Review and update local policies in line with company guidelines
• Support internal and external audits as needed
• Provide general support to visitors and other departments as required

Who You'll Work With

• Internally: Executives, divisional management, employees, contractors, and staff
• Externally: Building and property management, facility maintenance, local authorities (e.g., ANAF, ITM), vendors, suppliers, visitors, and interview candidates

What We're Looking For

• 3–5+ years of experience in administrative/office management, including hands-on experience with office fit-out and operations
• University degree
• Strong written and verbal English
• Comfortable communicating and reporting with a remote/international team
• Excellent organizational skills — able to prioritize, multitask, and meet deadlines
• Strong attention to detail
• A flexible, mature, "can-do" attitude and quick to pick up new concepts
• Experience handling sensitive and confidential information
• Able to work independently
• Proficient in Microsoft Office (Word, PowerPoint, Outlook)
• A self-starter who enjoys learning and developing on the job

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