Maxx Mobility is the distributor and importer of Geely, Zeekr and Lynk & Co vehicles in Romania. We value knowledge, hard work, a positive working environment and teamwork, while supporting the professional and personal development of our employees. We have built a strong reputation among our customers, partners and employees, with customer satisfaction at the heart of everything we do.

As part of our continued expansion, we are looking for two new colleagues to join our team in Bucharest as a

COMMERCIAL ADMINISTRATOR (m/f)

Location: 3-5 Piața Presei Libere, City Gate Building – North Tower, Sector 1, Bucharest, Romania | Full-time | 2 positions

YOUR RESPONSIBILITIES

• Issue invoices, pro forma invoices and other sales documents.

• Prepare and send vehicle documents to sales agents and dealers – invoices, confirmations, homologation documents (CoC, CIV) and warranty booklets.

• Check and approve pro forma invoices in the B2B system (prices, commissions, discounts, delivery times), supported by AI-based tools.

• Monitor and check incoming payments.

• Calculate and monitor commissions for sales agents.

• Order and organize vehicle transport, monitor vehicle movements between locations and record changes in the system (handling transport documents).

• Receive vehicles into stock, keep stock records and monitor and check vehicle status and location.

• Prepare regular sales and administrative reports.

• Communicate with sales agents, dealers and end customers.

• Prepare customs documentation and coordinate customs procedures with freight forwarders.

WHAT WE ARE LOOKING FOR

• Completed secondary education with a baccalaureate diploma; a degree in economics or business is an advantage.

• At least 2 years of experience in sales administration, sales back-office or a similar administrative role; experience in the automotive industry is an advantage.

• Knowledge of invoice content and accuracy, and of the basics of the tax treatment of business transactions (VAT in relation to invoices and goods receipts).

• Knowledge of customs and transport documentation; experience in logistics is an advantage.

• Fluent Romanian and good English, at least at B2 level (written and spoken).

• Good working knowledge of Microsoft Excel.

• Accuracy, reliability and a responsible approach to work.

• Good organisational and communication skills and the ability to work in a team.

• A dynamic, proactive approach and the ability to handle several tasks at the same time.

WHAT WE OFFER

• The opportunity to work in a fast-growing international automotive business.

• A highly competitive salary – the salary range will be communicated to candidates before the first interview.

• A full-time employment contract for an indefinite period, concluded with our partner, the authorized temporary work agency Smartemp, with assignment to MAXX MOBILITY S.R.L. in Bucharest.

• Structured onboarding and training, including work with modern B2B and AI-supported tools.

• A positive and collaborative working environment.

• Opportunities for professional development within a growing international Group.

SELECTION PROCESS

The first interview will be held online in english; the second interview will take place in person at our office in Bucharest.