Job objective:

This role exists within the department to ensure the accurate and timely registration of goods invoices, in full compliance with internal procedures and legal requirements.

The Data Introduction, Validation and Processing Operator is a temporary position.

TASKS WITH IMPACT:

Ensure accurate and timely registration of merchandise invoices in the REKO system

• Record all merchandise invoices received from suppliers with a high level of accuracy.

• Cross-check invoice data against delivery notes and purchase orders to ensure full alignment.

• Identify and resolve discrepancies, maintaining effective communication with relevant internal departments.

Manage the attachment and archiving of merchandise invoices in SAP-FI

• Upload scanned copies of merchandise invoices into SAP-FI in accordance with company standards.

• Ensure all invoice details are correctly linked to corresponding financial and logistics records.

• Maintain accurate and up-to-date documentation to support audits and internal reporting processes.

Oversee the timely submission of store-issued invoices to the national electronic invoicing system

• Collect and consolidate all invoices generated at store level.

• Submit invoices within the legally required timeframe.

• Monitor and resolve any technical errors or rejections in collaboration with IT or other relevant teams.

Support invoice processing and financial reporting through effective cross-functional collaboration

• Work closely with Procurement, Accounting, and Store teams to clarify unclear invoice entries.

• Ensure all processed invoices are ready for timely payment, preventing supplier penalties.

• Contribute to continuous improvement initiatives within the invoice registration workflow.

Our requirements:

Education & Experience

• Previous experience in invoice processing, accounting operations, or administrative financial roles is an advantage.

• Familiarity with ERP systems (SAP-FI, REKO or similar) is considered a strong plus.

Technical Skills

• Ability to work with financial and logistical documentation with a high degree of accuracy.

• Proficiency in MS Office, especially Excel (data entry, verification, basic reporting).

• Experience with electronic invoicing systems is an advantage.

Soft Skills

• Strong attention to detail and commitment to accuracy.

• Good organizational and time-management skills, with the ability to meet strict deadlines.

• Effective communication skills for collaborating with internal departments and external partners.

• Proactive attitude and willingness to contribute to process improvements.

Other Requirements

• Ability to work both independently and as part of a cross-functional team.

• Integrity, reliability, and respect for confidentiality in handling financial documents.

• Adaptability to procedural changes and new digital tools.

Your Benefits:

🚀 Your personal development: we want you to grow with us. Become part of our mentoring program, use our e-learning platforms and benefit from many other individual development opportunities.

✔️ Open feedback culture: half-yearly meetings & performance reviews (#DOUGLASDialogue)

🌴21 days of vacation per year

📍Would you like a hybrid working model? We offer a balance between mobile working and office days in a collaborative environment.

🧘 ♀️ Whether it's fitness, mental health or preventative care - with sport card and health insurance we support you holistically in your well-being.

🍒Cherry on top: You get our employee discount both online and in-store.

DO YOU RECOGNIZE YOURSELF?

As an international employer, we stand for equal opportunities and diversity. We therefore welcome applications from mothers, fathers, people with disabilities and people from the LGBTQIA+ community. Please let us know if, for example, we should use a gender-neutral pronoun, if you need barrier-free access to our offices or if we should allow more time for the application process.

We look forward to hearing from you!

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