The Facilities and Procurement Officer will have the following responsibilities:

• Manages Account Payable (AP) process with high quality and timely manner via the Group applications.
• Taking part of Procurement, Purchasing and Facility activities of the Branch (CIB/ITG).
• Contributes to the overall efficient operation and image of the Bank by ensuring smooth and proper functioning of the respective sections within his/her scope.
• In charge of local procedures, controls and reporting related to his/her scope.
• Support committees respective to his/her scope () ensuring that related documentation is prepared and communicated to all stakeholders.
• Makes sure all AP, facilities and procurement related (including FS, KYS, KYX) Group and CIB procedures are implemented, respected and followed

ACCOUNTS PAYABLE

• Performs and monitors accounts payable process via the Group applications
• Takes care of proper verification and approval of AP invoices and operational expenses.
• Performs regular controls to ensure compliance with regulations, procedures
• Coordinates the AP process improvement efforts including regulatory and operating model changes.
• Prepares necessary monitoring reports of expenses to support sourcing related actions
• Maintains contacts with suppliers, partners and related departments.
• Supports mitigation and monitoring of financial and operational risk associated to his/her scope of activity.
• Supports internal and external audit missions.

FACILITIES

• Supports the monitoring, follow-up, renewal and overall management of contracts
• Support that the facility services and general working conditions are provided at an appropriate level.
• Supports the physical inventory of furniture, artworks, non-IT equipment (tangible assets).
• Contribute to the mutualization of facility management activities in Romania
• Acts as a back-up for administrative aspects of business travels for the entity.

PROCUREMENT and PURCHASING

• Supports the buyer in monitoring and analyses of expenses and monitoring the status of the contracts
• Supports expense and investment budget preparation for Facilities and Procurement.
• Supports the mutualization of procurement activities in Romania.
• Taking part or even lead certain projects, sourcing activities (RfQ, RfI, RfP) concerning facility/procurement matters.

What qualities do we look for?

As a Facilities and Procurement Officer, we expect very good knowledge in the following areas:

• University / College degree, preferably in economics or equivalent experience
• Professional attitude, efficiency, and accuracy
• Organizational skills and ability to prioritize tasks effectively
• High level of integrity
• MS Office (Excel, Power Point)
• Fluent in English
• Be able to provide updates to existing documentation and procedures
• Very good communication skills and capacity to provide feedback
• Teamwork – we work together and not as individuals
• Be proactive

Why BNP Paribas?

• Progressive career development opportunities of a large multi-national bank
• Talent Development opportunities within BNP Paribas Group
• Employee culture that is focused on creating a great place to work
• Multinational business environment
• On-the-job training and networking opportunities.

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