About us

Piaxo is an engineering company that covers the full software development cycle of a product, from a sketch on a blank piece of paper to architecture, software development, testing until project management and maintenance. We work on innovative and complex projects, particularly in the automotive domain, where precision, adaptability, and creativity are key.

Our headquarters are located in Cluj-Napoca, Romania, and we are proud to also have a strong presence in Munich, Germany.

Key Responsibilities

Front Office & Reception

• Manage daily front desk operations
• Welcome clients, candidates, and business partners
• Handle incoming calls and correspondence
• Coordinate meeting room bookings

Administrative & Operational Support

• Manage incoming and outgoing parcels (courier coordination & internal distribution)
• Collect and verify employee timesheets (time sheet tracking & reporting)
• Maintain and update administrative records
• Provide general support to HR & Management
• Coordinate with vendors and service providers

Inventory & Asset Management

• Maintain office inventory (supplies, consumables, equipment)
• Track stock levels and place orders when necessary
• Manage asset records (badges, access cards, office equipment)
• Conduct periodic inventory checks and prepare inventory reports

Compliance & Safety (SSM / PSI)

• Support SSM (Health & Safety) administrative tasks
• Support PSI (Fire Prevention & Protection) documentation tracking
• Maintain compliance-related records

Workplace Support

• Coordinate visitor access according to security procedures
• Support internal events and office initiatives
• Liaise with Facilities and IT for office-related matters

Requirements

• 2–5 years experience in front desk / office administration
• Experience in corporate or IT environment is an advantage
• Strong organizational and multitasking skills
• High attention to detail
• Good communication skills (English – intermediate/advanced)
• MS Office proficiency

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