Main Responsibilities:

• Perform front desk and receptionist/secretarial duties;
• Handle postal and courier services;
• Manage visitor access and ensure a professional reception experience;
• Order and manage ID cards, business cards, access passes, laptops, etc.;
• Manage access keys and related records;
• Order printed materials and office supplies;
• Provide day-to-day administrative support to employees (scanning, printing, copying, etc.).

Key Responsibilities:
Coordinate and manage vendors providing services and goods related to the office, employees, and equipment;
Offer support and guidance to both expatriates and local employees, including translation and assistance with local processes;
Ensure daily operations comply with security requirements and client policies (visitor access, parking, gate passes, access control, materials flow, etc.);
Maintain and update administrative processes to ensure compliance with internal and external audits;
Organize and coordinate business visits and company events (logistics, accommodation, meeting rooms, catering, reservations);
Prepare and submit monthly reports (e.g. seating, dashboards, CCTV, incidents);
Manage and track vendor invoices;
Update and monitor preventive maintenance plans;
What We Offer:
Salary: between 3000 and 4000 net/ month;
Meal vouchers;
A team of supportive colleagues;
Opportunity to be involved in interesting and dynamic projects;
International work environment;
Space for open-minded and proactive individuals.
Our Requirements:

• Team player with strong collaboration skills;
• Ability to create accurate and well-structured reports;
• Comfortable working with deadlines and prioritizing tasks effectively;
• High attention to detail, with a well-organized and structured approach;
• Good knowledge of MS Office (a strong command of Excel is required; MS Project is a plus);
• Medium to advanced level of English;
• Availability to work from the office . (zona Pipera)

OKIN FACILITY specializes in delivering integrated facility management services, covering both technical services (hard services), such as building administration and maintenance, emergency interventions, energy management, equipment inspection and technical support, as well as administrative services (soft services), including security, reception, help desk, and cleaning
The company is continuously focused on improving the quality of its services and provides clients with solid know-how gained over time, including through its membership in the European Customer Synergy S.A. alliance.
Currently, OKIN manages approximately 9,000 buildings, totaling over 6 million square meters.