Main Responsibilities:

• Perform front desk and receptionist/secretarial duties;
• Handle postal and courier services;
• Manage visitor access and ensure a professional reception experience;
• Order and manage ID cards, business cards, access passes, laptops, etc.;
• Manage access keys and related records;
• Order printed materials and office supplies;
• Provide day-to-day administrative support to employees (scanning, printing, copying, etc.).

Key Responsibilities:

• Coordinate and manage vendors providing services and goods related to the office, employees, and equipment;
• Offer support and guidance to both expatriates and local employees, including translation and assistance with local processes;
• Ensure daily operations comply with security requirements and client policies (visitor access, parking, gate passes, access control, materials flow, etc.);
• Maintain and update administrative processes to ensure compliance with internal and external audits;
• Organize and coordinate business visits and company events (logistics, accommodation, meeting rooms, catering, reservations);
• Prepare and submit monthly reports (e.g. seating, dashboards, CCTV, incidents);
• Manage and track vendor invoices;
• Update and monitor preventive maintenance plans;

What We Offer:

• Competitive salary in a stable and growing company;
• Meal vouchers;
• A team of supportive colleagues;
• Opportunity to be involved in interesting and dynamic projects;
• International work environment;
• Space for open-minded and proactive individuals.