At ENGIE, we believe that the energy transition starts with people. Every interaction, every well-organized space, and every smooth process contributes to a workplace where teams can focus on what matters most — building a sustainable future. We are looking for someone who brings warmth, precision, and a proactive spirit to everything they do.

As our Front Office & Services Administrative Executive Assistant at ENGIE GBS Romania, you will be the heartbeat of our Bucharest office. You will create a welcoming environment for employees and visitors while keeping operations running seamlessly behind the scenes. This role combines front office excellence, administrative finance support, and light executive assistance in a dynamic international setting.

What You'll Do

- Welcome visitors, candidates, and business partners, ensuring a professional and positive first impression at all times.

- Manage daily office operations including reception, meeting room coordination, mail, deliveries, and office supplies.

- Create and manage Purchase Requisitions and Purchase Orders, verify invoices, and track payments in collaboration with Finance and Procurement teams.

- Provide administrative support to the local leadership team, including calendar coordination, travel arrangements, and expense submissions.

- Support onboarding logistics for new employees and assist in organizing internal events, workshops, and engagement initiatives.

- Maintain accurate purchasing records, support budget tracking, and ensure compliance with internal procurement and financial policies.

- Build strong working relationships across departments and act as a reliable point of contact for all office-related queries.

What You Bring

- Bachelor's degree or equivalent professional experience in Office Administration, Office Management, or Executive Assistance.

- Previous experience in a similar role, ideally within an international or corporate environment.

- Fluency in English, French, and Romanian with excellent written and verbal communication skills.

- Strong organizational skills with the ability to manage multiple priorities simultaneously and maintain attention to detail.

- Good knowledge of Microsoft Office Suite; experience with ERP or procurement systems such as SAP is a plus.

- Customer-focused mindset with a proactive approach, high professionalism, and discretion.

- Adaptability and problem-solving abilities in a fast-paced, evolving environment.

Location

Bucharest, Romania. This role is primarily office-based, with the Front Office serving as your main workstation.

What We Offer

- A competitive salary package with clear career development opportunities within a global energy leader.

- A diverse range of missions that keep your work stimulating and engaging every day.

- A friendly, collaborative work environment where your contributions are valued and recognized.

- Flexibility and work-life balance through our hybrid working model.

- The opportunity to grow within ENGIE GBS Romania, a fast-expanding hub supporting the global energy transition.

- Access to learning programs, cross-functional projects, and an international network of professionals.

Only candidates selected for interviews will be contacted.

If you decide to send us your personal information in order to apply for this position, please be aware of our job candidate GDPR Data Privacy Notice: https://www.engie.ro/wp-content/uploads/2022/09/ER_Nota-de-informare-Candidati.pdf.

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