Front Office Assistant (Fixed-Term Contract)

We are looking to hire an organized, communicative person with a positive attitude who will represent the “first impression” of our company and contribute to the smooth running of daily activities.

The contract is for a fixed term of 2 years and 5 months, with the possibility of extension to an indefinite-term contract.

Main Responsibilities:

• Receiving visitors and providing the necessary assistance throughout their visit.
• Facilitating effective communication between visitors and the appropriate company contacts.
• Managing correspondence and the incoming–outgoing registry and redirecting requests to the relevant departments.
• Providing general administrative support: archiving, data entry, maintaining records of Intrastat invoices, etc.
• Managing work equipment and hospitality resources (meeting rooms, catering, etc.).
• Monitoring and purchasing work equipment, hospitality resources, and administrative supplies (office equipment, stationery, etc.).
• Managing the company’s vehicle fleet: documentation, scheduling maintenance and repair appointments.
• Supporting the organization of internal and external events, as well as hotel or restaurant reservations.

Requirements:

• Excellent communication and interpersonal skills.
• At least intermediate English language proficiency; knowledge of additional foreign languages is an advantage.
• Professional appearance and behavior.
• Positive, friendly, and people-oriented attitude.
• Strong organizational skills, ability to prioritize, and attention to detail.
• Computer skills (MS Office).

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