Company Description:

Magnolia’s story began in 1997, in Bistrița, driven by a passion for flowers and the desire to bring beauty closer to people. What started as a small family flower shop has grown into the largest flower shop network in Romania, with 20 locations across 11 cities, wholesale warehouses, and Magnolia.ro, one of the longest-standing online flower shops in Romania.

For nearly three decades, we have been offering premium-quality flowers, refined floral design, and reliable services, both nationally and internationally. We work with trusted international flower producers and create every bouquet with care, attention to detail, and passion for floral design.

At Magnolia, we believe that behind every beautiful experience is a dedicated team. That is why we continuously invest in quality, collaboration, and the people who grow alongside us.

Role Description:

This is a full-time, on-site role based in the Cluj-Napoca Metropolitan Area for an Admin and Payroll Specialist. The person in this role will be responsible for personnel administration, payroll processing, employee documentation, and ensuring compliance with labor legislation and internal procedures. The role also involves close collaboration with store managers and internal teams to support the smooth running of HR administrative processes.

If you enjoy working in an organized manner, have strong attention to detail, and are looking for a stable, dynamic role with a real impact on the company’s activity, we would love to meet you.

Responsibilities:

• Manage personnel administration activities and employment-related documentation
• Prepare, update, and archive HR documents, including employment contracts, addenda, decisions, and certificates
• Register and manage sick leave and vacation leave records
• Operate and verify information in internal HR and Payroll systems
• Review monthly work schedules and ensure compliance with legal requirements and company needs
• Verify monthly timesheets and payroll-related information
• Calculate and process payroll, salaries, and employee benefits
• Prepare monthly reports for management
• Maintain ongoing communication with store managers regarding HR administrative and payroll matters
• Ensure compliance with labor legislation, internal procedures, and established deadlines
• Provide support in internal HR processes and communication with relevant authorities

Qualifications:

• Minimum 5 years of experience in a similar role
• Strong knowledge of labor legislation and HR administrative processes
• Experience working with payroll and HR systems
• Excellent communication and collaboration skills
• Strong attention to detail and organizational abilities
• Ability to manage multiple tasks efficiently and prioritize effectively
• High level of responsibility, professionalism, and confidentiality

If you feel this opportunity matches your experience and professional goals, we look forward to receiving your application and getting to know you during the interview process.

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