Ready to be the driving force behind our fast-growing startup's success?

Great! Here you’ll be our resourceful troubleshooter, fully focused on adding value while anticipating and solving any problems that come our way.

As a HR and Business Support Specialist, you’ll be the catalyst that holds the team together, ensuring seamless operations from office management to HR support and team assistance.

You’ll be the go-to person for providing administrative support to the team, assisting with HR admin and recruiting-related tasks, researching various topics and managing the "backstage” of event planning, supporting the leadership team, handling office operations and facility management, coordinating with vendors and service providers, and sourcing new partners along the way.

WHAT YOU'LL DO

Office Admin

• Oversee office operations and facility management.
• Manage supplies, equipment, and furniture inventory.
• Coordinate with vendors and service providers for seamless operations.
• Source new partners and maintain existing relationships.
• Organize and manage financial and business documents.
• Provide admin support to the team with all office-related issues.
• Provide a professional welcome to visitors.
• Manage reception, conference rooms, and common areas.
• Ensure safety and cleanliness standards are met.

HR

• Assist in recruiting efforts, source candidates, actively grow our database, and schedule interviews.
• Manage communication with candidates throughout the hiring process.
• Data entry to maintain candidate pipelines, employee records and other HR databases.
• Assist in administering leave, on- and off- boarding processes.
• Support payroll administration and Health, Safety, and Security procedures.

Team and Leadership Support

• Schedule meetings and appointments, handle correspondence, and manage documents.
• Support the leadership team with meeting notes, printing / photocopying, calendar management, and travel arrangements.
• Conduct research on various topics to support business initiatives.
• Ensure communication and maintain relations with business partners.

Event Planning

• Plan, organize, and provide support for company events (employer branding and career events, conferences, regional meetings, team events, protocol activities).
• Coordinate logistics and vendor relations.
• Manage the timeline and associated budgets.

Accounting & Documentation

• Collect and organize invoices & receipts for efficient month-end closing.
• Prepare document drafts, reports, and analyses on request.
• Translate official documents.
• Track business correspondence and maintain document records.

YOUR QUALIFICATIONS

• Bachelor’s degree in Business Administration, Management, or a related field preferred.
• 1+ years of experience in office administration or a people-facing role, ideally within a startup or tech company. HR and/or event planning experience is a plus.
• Basic understanding of financial principles and ability to manage office budgets effectively. Experience with financial reports is a plus.
• Basic knowledge of HR & admin processes, including recruiting, on- and off-boarding, time off, payroll, and health and safety.
• Proficient in using office / productivity tools (docs, spreadsheets, databasesetc).
• Use of AI tools with intent, strong judgment, high standards, and ownership over the final result (not autopilot).
• Familiarity with IT equipment for inventory management and troubleshooting.
• Proficiency in written and spoken English.

WHAT'S IN IT FOR YOU

• The chance to shape an original product in a fast growing company, backed by VC investors.
• A variety of professional challenges and the space to try new things out, paired with the freedom to make reasoned decisions and own them.
• You'll be working alongside leaders who are always looking for new ways to innovate and grow the business.
• You'll gain access to different mindsets and learn a ton of valuable business information.
• Your contributions will be vital to the success of the business, and you'll be given the opportunity to take on new projects and responsibilities as you grow in your role.
• A merit-based, no BS, value-oriented and particularly collaborative work environment.
• The promise to use the right tool for the job to be able to channel your efforts on what can’t be compensated for — the best use of your skills and abilities.

WHAT WE EXPECT FROM YOU IN RETURN

• A "Construction Site Manager" mindset: practical, prone to taking charge, rolling up your sleeves and getting things done.
• Capability to cut through the noise, get straight to the point and deliver results.
• Ability to think on your feet, make quick decisions while maintaining uncompromising quality in your work.
• Strong organizational skills with the ability to manage multiple tasks from different areas, prioritize workload, and meet deadlines effectively.
• Strong ethics and the ability to handle sensitive information with utmost confidentiality and discretion.
• Flexibility in handling changing priorities among a variety of topics in a fast-paced startup environment.
• Willingness to learn and adapt to new tools, methodologies, ways of working for efficient office operations.
• Ability to collaborate and work effectively with cross-functional teams and provide support as needed.
• Excellent communication and collaboration skills for coordinating across international teams.
• Proactive in identifying office-related problems and take necessary actions.
• Excellent attention to detail to ensure accuracy in all activities.
• A professional and courteous demeanor.

Recruitment process

• A home assignment
• 2 discussions, one of which is face to face and includes a live task

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