Company Overview

Schwarz IT is responsible for the entire digital infrastructure and all software solutions of the Schwarz Group. It is therefore responsible for the selection, provision and operation as well as further development of IT infrastructures, IT platforms and business applications. In order to optimally support the specialist departments in their business processes through IT solutions, Schwarz IT records the requirements of the specialist departments in consulting meetings and, together with them, develops professional and efficient IT solutions.

The Impact You Will Create

We are looking for an experienced and highly motivated Administrative Manager to lead and coordinate local administrative and HR processes, ensuring full compliance with national regulations and internal standards. As a key local leadership figure, you will play a pivotal role in enabling our international organizational model by overseeing people-related processes and initiatives at the country level.

You will also take a proactive role in developing local talent, organizing internships, and leading local initiatives and projects that contribute to a strong culture and community within the organization. This position offers a unique opportunity to shape the operational backbone of our location while collaborating closely with international leadership.

HR & Administrative Operations

• Execute all local HR and administrative processes (working time tracking, overtime, absences, etc.)
• Manage local implementation of the Talent Management Process (goal setting, performance reviews, development plans)
• Drive local recruiting efforts in collaboration with central HR
• Oversee contracting, onboarding, and offboarding processes
• Coordinate billing processes and compliance with labor regulations
• Handle documentation and support for trainees, interns, and students
• Ensure local adherence to all legal and compliance requirements

Internship Program & Talent Development

• Organize and oversee the local internship program (planning, mentoring, evaluation, and conversion strategy)
• Collaborate with engineering leads and HR to identify future talent needs
• Provide guidance and support to interns, trainees, and junior staff

Local Initiatives & Culture Building

• Coordinate local engagement projects and community initiatives
• Support knowledge-sharing, learning events, and cross-functional collaboration within the location

Leadership & Strategic Support

• Serve as the disciplinary lead for employees at the location, supporting career development and wellbeing
• Collaborate with Engineering Leads / Domain Engineering Leads / Engineering Directors to ensure alignment between strategic and local execution
• Contribute to continuous improvement of processes and act as a key voice for the location in international discussions

Experience and Skills You Will Need

• Proven experience in administrative or HR management roles, ideally within a tech environment
• Strong knowledge of local labor law and HR practices
• Excellent organizational and communication skills
• Leadership mindset with a passion for developing talent and shaping culture
• Ability to manage multiple stakeholders and prioritize tasks
• A proactive, hands-on attitude and strong problem-solving skills

Why join us?

• Be a core part of a growing international organization
• Make a meaningful impact at the local level while supporting global transformation
• Collaborate with passionate professionals across borders
• Shape the future of talent, culture, and operations in your location

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