General Information
Country: Romania
State: Cluj
City: Cluj-Napoca
Office Location: B-dul. 21 Decembrie 1989, nr. 104 - - - - -
Date posted: 19-Mar-2026
Business Function: Administrative Support
Position Type: Full-Time/Regular
Description
Do you take pride in creating a welcoming, organized, and professional environment for colleagues and visitors alike?
Do you enjoy being the person others rely on to keep things running smoothly every day? Are you energized by variety, frequent interaction, and solving practical problems as they arise?
Helping Our People Thrive - wellbeing ensures our employees feel seen, heard and valued

• Steelcase offers competitive wages and benefits, to support your life in and out of work
• Learning is the foundation of everything we do, and there is no shortage of development opportunities to grow and upskill
• Culture is a lifestyle at Steelcase and we live it every day
• Opportunity to make an impact on the world through Steelcase’s commitment to people and planet
  

Supporting Meaningful Work – work brings deeper motivation, purpose and fulfillment to our lives

• Welcoming visitors, candidates, and colleagues while acting as a professional and warm first point of contact for the business center.
• Managing daily front‑desk and reception activities, including couriers, mail, deliveries, visitor support, and meeting logistics.
• Ensuring a welcoming, efficient, clean and safe workspace by conducting regular walkthroughs, liaising with suppliers and service providers.
• Coordinating office operations by conducting regular walkthroughs, liaising with suppliers and service providers, and ensuring a clean, safe, and functional workspace.
• Managing office and kitchen supplies, purchase orders, and facility‑related requests through the internal ticketing system.
• Supporting internal processes by registering, scanning, archiving, and maintaining legal and administrative documentation in line with Romanian requirements.
• Contributing to employee and visitor experience by setting up meeting rooms and shared spaces and supporting internal and external events.
• Ensuring environmental compliance by coordinating recycling processes, working with the environmental consultant, and submitting required reports on time.
  

Minimum Qualifications

• 1–2 years of professional experience in an administrative, office support, front‑office, or similar operational role.
• Fluent English skills, both spoken and written, for daily communication and written correspondence.
• Strong organizational and time‑management skills, with the ability to prioritize, re‑prioritize, and resume tasks in a dynamic environment with frequent interruptions.
• Customer‑focused mindset, demonstrating professionalism, reliability, and a service‑oriented approach.
• Ability to work effectively in a fast‑paced office environment, balancing administrative responsibilities with hands‑on, physical tasks.
• Good digital skills, including confidence using Microsoft Office tools and at ease to learn new internal tools or ticketing systems.
• Proactive and collaborative approach, with openness to learning, taking initiative, and working as part of a team.
  

Desired Skills And Experience

• Strong interpersonal effectiveness, with the ability to build positive working relationships across teams, suppliers, and external partners.
• Proactive and solution‑oriented approach, demonstrating initiative, ownership, and anticipation of needs.
• High attention to detail and follow‑through, ensuring accuracy, consistency, and quality in daily operations.
• Experience working within structured processes or systems, such as ticketing tools or purchasing platforms.
• Exposure to a medium or large organizational environment, supporting collaboration and process discipline.
  

Benefits
We offer a package of fixed and flexible benefits (20,400 RON/year).
Flexible budget: vacation reimbursement (up to 7,500 RON/year), transport/fuel, meal tickets, private pension, gift & culture vouchers, sports discounts, and trainings.
Fixed benefits: 25–30 days annual leave, healthcare (Regina Maria), life insurance (up to 90,000 RON), health insurance (up to 8,000 RON/year), financial support, learning programs, office perks, and hybrid work.
Doing better for people and planet - when we do better, we help the world work better
Steelcase is a global design and thought leader in the world of work. Along with our expansive community of brands, we design and manufacture innovative furnishings and solutions to help people do their best work in the many places where work happens.
Why People Choose to Work with Us:
At Steelcase, we put people at the center of everything we do. We understand the role of work and believe that it can bring meaning and purpose to the lives of our customers and our employees. We prioritize supporting our employees both in and out of work, in all aspects of their lives. When we bring our talents together, we make a positive lasting impact through our work and communities.
Steelcase provides employment opportunities to all qualified employees and applicants without regard to race, color, creed, genetic information, religion, national origin, gender, sexual orientation, gender identity and expression, age, disability, or veteran status and bases all employment decisions only on valid job requirements. If we can make the application process easier through accommodation, please email us at [email protected].   
#entry_level - 0-2 years of experience 
#Administrative
#General_Business
#Office_Management
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