Our Story

We could tell you that Wayfare is an innovative nearshoring company focused on software development. That we are a reliable partner for our clients, supporting them in moving their business forward. Or that we are a trusted employer based in Cluj-Napoca.

But we believe Wayfare is more than that.

Wayfare is about the journey we build together — with our customers and with our people. It is about working with creative, trustworthy colleagues, sharing ideas openly, supporting each other, and growing through meaningful work.

At the heart of Wayfare are its people. We care about building a workplace where relationships matter, where collaboration feels natural, and where passion, respect, commitment, and fun are part of the everyday experience.

Wayfare is its people.

About the Role

As our Office & HR Assistant, you will be involved in the daily life of the office and will support a variety of administrative, HR, payroll and attendance, recruiting, visitor care, travel, and event-related activities. Beyond keeping things organized, you will help create positive experiences for colleagues, candidates, clients, and guests, while working closely with the HR team, Management, Accounting, Suppliers, and colleagues across the company. This is a fully on-site role.

Key Responsibilities

·       Support day-to-day office administration, including supplies, consumables, repairs, deliveries, and coordination with office providers.

·       Welcome candidates, visitors, clients, suppliers, and delivery providers, making sure they have a friendly and professional experience.

·       Help with HR administration, including employee documents, personnel files, internal database updates, onboarding steps, medical check-ups, benefits monitoring and updates, and employee support requests.

·       Support payroll and attendance activities by tracking time off and attendance records and collaborating with the accounting team on the necessary information and documents.

·       Assist with basic bookkeeping activities, processing invoices, managing expense reports, reimbursements, and regular communication with the accounting team.

·       Help with recruiting activities when needed, including candidate scheduling, communication, and database updates.

·       Support travel arrangements, internal events, external events, CSR initiatives, and small administrative requests from Management.

Are we a perfect fit?

Your unique skillset:

·       You are warm, friendly, and genuinely enjoy being around people.

·       You care about creating a positive experience for colleagues, candidates, visitors, and clients.

·       You are organized, attentive to details, and able to keep things on track.

·       You notice what needs attention and like finding practical ways to make things better.

·       You communicate clearly and kindly, and people can rely on you.

·       You are comfortable working with documents, suppliers, internal tools, and different teams.

·       You can communicate well in English, both in writing and in conversation.

Why Join Us?

You will join a supportive team where your work will be noticed and appreciated every day. If you like organizing things, helping people, creating a welcoming atmosphere, and bringing care into the small details of office life, we would be happy to meet you.

Our Perks and Benefits

·       Work-life integration: annual paid leave that increases over time, flexible work schedule, premium health subscription, meal tickets, and an expense account for eyeglasses or contact lenses.

·       Office treats: fruits, snacks, and great coffee and tea at the office.

·       Recognition and appreciation: yearly profit-sharing bonus, referral bonuses, and gifts for special occasions.

·       Supportive growth environment: individual development plans, access to Bookster, internal and external trainings, conferences, and professional certifications.

·       Fun and engaging team events with our happy Wayfarers.

Ready to Be Part of Our Journey?

If this sounds like the kind of role where you could bring your energy, care, and organizational skills, we would be happy to get to know you.

At Wayfare, we embrace continuous growth and development, fostering a culture of respect, transparency, partnership, commitment, and fun.

Take a look at what Wayfarers are all about: https://wayfare.community/

Please note that by applying for this role, you acknowledge that your personal data will be processed by Wayfare. More details are available in Wayfare’s recruitment policy: https://wayfare.ro/recruitment-policy/

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