Your Tasks

• Office Management responsibilities related to the coordination of the office;
• Ensures the proper functioning of the office space and resolves issues in case those will occur;
• Takes care of the proper and on time coordination of the courier deliveries for employees;
• Offers support for reservations (eg: hotel, conferences, restaurants, etc) and logistics for colleagues and guests when it is required;
• Ensures in a proper way and timely office supplies and places orders as per the office practice;
• Takes phone calls and re-direct them if needed to other departments or functions;
• Offers administrative support for all the functions or departments;
• Contract management for office management and HR vendors: checking contracts, being the point of contact for vendors regarding those contracts;
• Controls the budget for the vendors in their area of responsibility (eg: courier services vendor, EHS, mobile telephony, fleet management services, travel agency, etc)
• Event management, organizing the on-site logistics of HR events such as workshops and CSR days;
• Car fleet management, handling the on-site logistics of the car fleet in coordination with the external fleet manager;
• Supporting the HR Manager in rollout of key HR interventions and employee relations topics;
• Staying abreast of changes in local labor law and keeps the phisical employment files updated;
• Handling of local onboarding activities for new employees;
• Corporate Social Responsibility: Support local CSR initiatives in the country/cluster;
• Health & Safety: ensures local compliance regarding health and safety in the country/cluster under the direction of the EHS vendor and with support from the HR Manager.
  

Your Profile
Personal Skills

• Collaborative, with a high level of energy;
• Good listening skills, open-minded;
• Self-motivated, flexible and resourceful;
• Structured and organized;
• Excel knowledge.
  

Professional Experience

• Experience of interacting with employees and people at multiple levels in an organization;
• Experience in office management tasks;
• University Degree
• English skills - conversational and written advanced.

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