Procurement Specialist – IT Software Licenses

Location: Bucharest (Global Scope)

Reports to Indirect IT Procurement Manager

Department: Global Indirect Procurement

Role Overview

We are seeking a tactical IT Procurement Specialist to procure/renew IT software licenses required for daily business operations, project development and security compliance.

In this global role, you will support internal customers by securing timely new licenses purchases and renewals. You will ensure full alignment with FLS’s business objectives and contribute to company’s initiatives to create value, innovate, and establish sustainable supplier relationships throughout the supply base.
Key Responsibilities

Sourcing/ Contract Negotiation Participate in vendor sourcing, selection and awarding processes. Manage procurement of software licenses – new/renewals. Align purchases with business specifications and budget. Assess vendor quotes and negotiate pricing and relevant contractual terms. Maintain a good track of purchased licenses and initiate renewals in due time to avoid business interruptions. Proactive role in coordinating with internal stakeholders to obtain updated requirements for each renewal cycle. Identify cost-saving opportunities. Procurement Operations Review and validate Purchase Requisitions from departments Prepare and issue Purchase Orders (POs) in ERP systems, ensure PO accuracy (pricing, quantity, delivery, budget code) Secure required approvals before PO release to suppliers Provide support with GRNs when needed Coordinate with Finance, suppliers and internal customers to sort invoice-related mismatches, payment delays etc Contract and documentation Management Ensure procurement activities follow company policies and maintain segregation of duties and approval workflows. Ensure proper record keeping for audit purposes. Track and report on procurement performance, savings, and compliance metrics. Assist in procurement process improvements.

Key Interfaces

Internal: IT, Legal, Finance, Regional Procurement Teams

External: Software Vendors, Cloud Service Providers, Software Distributors

What You Bring

• Bachelor’s degree in Business, Finance, Management or a related field.

• 3-5 years of procurement experience, with a strong focus on IT Licenses.

• Proven expertise in end-to-end processes, including strategic sourcing, contract negotiation, operations (PR/POs) and stakeholder engagement.

• Strong analytical, communication, and project management skills.

• Experience in a global matrix organization preferred.