For more than 30 years, in Mega Image, success stories have been written over long periods of time. They are written by people for whom the passion for excellence, the loyalty and the desire to succeed regardless of situations or challenges represent a way of living and of continuous self-development.Our Real Estate department is looking for an organized and detail-oriented colleague to join the team as a Property Management Specialist (Bucharest / Timișoara).What you'll be doing:Processing rent invoices, indexations, service charges, and property taxes in accordance with internal proceduresMonitoring the registration and payment of processed invoicesEnsuring all invoices received from landlords have been collected and maintaining a strict record of themTracking the resolution of invoices that cannot be temporarily processed for various reasons and maintaining an updated logManaging supplier/client files for new landlords or other modifications, and completing forms for new lease agreementsHandling financial activities related to rents: indexations, seizures, invoicing, invoice matching, re-invoicingManaging financial requests received from landlords or the Finance department (indexations, various modifications)Monitoring invoice registrations by the Serbia team and rectifying discrepanciesResolving financial issues related to lease agreementsManaging activities related to association rentals: racks, bike stands, waste bins, equipment, locker placements, signage & advertisingManaging invoices for service apartments and storage space rentalsProcessing mortgage notifications and acceptance documents from landlords/banksUpdating supplier files for account modifications and mortgagesMonitoring contractual deadlines and reporting required actions to the direct managerArchiving mortgage notifications and maintaining correspondence with landlords, and organizing documents related to managed propertiesParticipating in the verification and updating of landlord and property portfolio databasesIdentifying and communicating discrepancies, risks, or issues related to invoices, deadlines, and other relevant information in property administrationSupporting the optimization of administrative activities and improvement of workflowsWhat we're looking for:1–3 years of experience in a similar role or in areas such as property management, real estate, retail, facility management, operational support, or contract administrationStrong attention to detail and high accuracy in processing numerical dataAbility to work under pressure while maintaining accuracy and meeting deadlinesAdvanced Excel skills — including the ability to prioritize and manage large datasets efficientlyExperience with P2P (Purchase-to-Pay) processes is a plusSAP knowledge is a nice to haveGood communication and collaboration skills with landlords, suppliers, and internal departmentsAbility to monitor deadlines and track contractual obligationsStrong organizational, planning, and prioritization skillsPC proficiency: Outlook, Excel, Word, PowerPointEnglish – conversational levelWhat we offer:Hybrid and flexible working model (2-3 days/week at the office);Secure and stable job in an in-house project team;Career path and internal mobility;Modern office close to subway and STB stops and within a 2-minute walk from Plaza Romania's food court;Parking spaces for colleagues who commute by car;Annual performance bonus (based on the candidate's and company's performance);Discounts for Mega Image Own Brand products;Financial support for special events in your life;Discounts dedicated to book lovers, shopping enthusiasts and to those who want to stay "in shape”;Access to a wellbeing platform and optional professional support sessions;A friendly culture with internal events, workshops and CSR activities;MegaKids@Work – we encourage bringing your children to the office in special situations.If this position doesn’t ring a bell for you, but you know someone who’d be a good fit, feel free to spread the news.At Mega Image, we support diversity, regardless of gender, generation, education, social status, ethnicity and nationality, disability, religious and sexual orientation, and we are committed to working together to build an inclusive work environment so that every colleague has a place in the #MegaCommunity.#MegaForAllWe look forward to seeing you in the #MegaCommunity! Apply for this role, and if your profile fits, we'll invite you for an interview to get to know us. Show more Show less