What you'll be doing:

• Processing rent invoices, indexations, service charges, and property taxes in accordance with internal procedures
• Monitoring the registration and payment of processed invoices
• Ensuring all invoices received from landlords have been collected and maintaining a strict record of them
• Tracking the resolution of invoices that cannot be temporarily processed for various reasons and maintaining an updated log
• Managing supplier/client files for new landlords or other modifications, and completing forms for new lease agreements
• Handling financial activities related to rents: indexations, seizures, invoicing, invoice matching, re-invoicing
• Managing financial requests received from landlords or the Finance department (indexations, various modifications)
• Monitoring invoice registrations by the Serbia team and rectifying discrepancies
• Resolving financial issues related to lease agreements
• Managing activities related to association rentals: racks, bike stands, waste bins, equipment, locker placements, signage & advertising
• Managing invoices for service apartments and storage space rentals
• Processing mortgage notifications and acceptance documents from landlords/banks
• Updating supplier files for account modifications and mortgages
• Monitoring contractual deadlines and reporting required actions to the direct manager
• Archiving mortgage notifications and maintaining correspondence with landlords, and organizing documents related to managed properties
• Participating in the verification and updating of landlord and property portfolio databases
• Identifying and communicating discrepancies, risks, or issues related to invoices, deadlines, and other relevant information in property administration
• Supporting the optimization of administrative activities and improvement of workflows

What we offer:

• Hybrid and flexible working model (2-3 days/week at the office);
• Secure and stable job in an in-house project team;
• Career path and internal mobility;
• Modern office close to subway and STB stops and within a 2-minute walk from Plaza Romania's food court;
• Parking spaces for colleagues who commute by car;
• Annual performance bonus (based on the candidate's and company's performance);
• Discounts for Mega Image Own Brand products;
• Financial support for special events in your life;
• Discounts dedicated to book lovers, shopping enthusiasts and to those who want to stay "in shape”;
• Access to a wellbeing platform and optional professional support sessions;
• A friendly culture with internal events, workshops and CSR activities;
• MegaKids@Work – we encourage bringing your children to the office in special situations.

What we're looking for:

• 1–3 years of experience in a similar role or in areas such as property management, real estate, retail, facility management, operational support, or contract administration
• Strong attention to detail and high accuracy in processing numerical data
• Ability to work under pressure while maintaining accuracy and meeting deadlines
• Advanced Excel skills — including the ability to prioritize and manage large datasets efficiently
• Experience with P2P (Purchase-to-Pay) processes is a plus
• SAP knowledge is a nice to have
• Good communication and collaboration skills with landlords, suppliers, and internal departments
• Ability to monitor deadlines and track contractual obligations
• Strong organizational, planning, and prioritization skills
• PC proficiency: Outlook, Excel, Word, PowerPoint
• English – conversational level

În Mega Image, susținem diversitatea, indiferent de gen, generație, nivel de studii, status social, etnie și naționalități, dizabilități, orientări religioase si sexuale, și ne luăm angajamentul că împreună construim un mediu de lucru incluziv pentru ca fiecare coleg să aibă un loc în #ComunitateaMega.

#MegaPentruToți