Bucharest '- Bucuresti - Romania
Responsabilities

• Supports local Facilities projects upon request together with the FM
• Manages ad-hoc facilities requests received from the FC or FM
• Act as main back-up for Site Facilities Coordinator( PTO)
• Covers the reception desk during busy periods (mornings) and periods of holidays and sickness.
• Supports the FC to ensure that new hires have an assigned seat and their desk is ready for use.
• Process purchase orders and change orders when required.
• Helps with getting offers from vendors, prepares cost estimates, financial reports on spends upon request, expenditures etc., related to the facility(s) as directed.
• Oversee stocks for office stationery and place monthly order.
• Oversee stocks for snack vending storage and inform FC when new orders are needed.
• Assists in creating a quality assurance/audit program to meet/exceed client expectations for operational excellence, process improvement, and enhanced value (weekly walkarounds, cleaning audits, safety audits etc.)
• Proactively inspects the assigned facility, systems, rooms, common areas, etc. and creates work orders on findings or issues.
• Any works that need to be ordered to services providers will be discussed and agreed with the FM for a consistent request to the service supplier.
  

Profile And Experience

• Good experience of working within a fast-paced, customer-facing, facilities environment is a requirement for this position, along with
• exceptional administration and communication skills. Specific competencies within this general requirement include the following:
• A minimum of 1 year working in a corporate environment, with reception and FM experience preferred.
• Ability to act calmly to emergencies and problem solve
• Have a flexible work ethic, being prepared to work out of hours when required
• Good communication and interpersonal skills.
• Good organizational and influencing skills.
• Excellent IT literacy skills in MS Outlook, Word & Excel.
• Must be able to work on own initiative with a proactive and flexible attitude
• Ability to multitask and prioritize.
• Must have a smart appearance
• Addresses issues/queries quickly and accurately.
• Makes informed decisions and takes responsibility for outcomes.
• Supports colleagues in meeting the client's needs.
• Good understanding of H&S and risk awareness.
• A customer-centric mindset is essential.
• Previous experience in a corporate facilities role, M&E preferred
  

Service line: GWS Segment
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